July 1st, 2024 - The annual device charge-back model was discontinued. The service is now base-funded by the university.
Requesting your sign(s) and software is only one step in the process of getting on-campus digital signage for your unit. Please note: In most cases, the physical installation of digital signage should be done with assistance from Capital Projects.
Before requesting a new sign, review our get started guide.
In order to effectively process your request, please be prepared to provide accurate answers to the following questions. Please be sure you have all the neccessary information before making the actual request.
Please note: You are also responsible for contacting your workstation support or IT Pro to request assistance with software installation. IT professionals can contact us for software installation support by emailing dsign@iu.edu. More detailed technical information for IT Pros can be found in the IT Pro section of our documentation.
1. Who is making the request - This is the person we will contact after the request has been processed.
- Name
- Email Address
1. Campus - e.g., IU Bloomington, Indianapolis, IU Kokomo
2. Building Name and Address - The building name and address where your digital sign will be displayed.
3. Player Location Floor/Level, specifics - e.g. First Floor, Atrium, Basement, Room number
4. School/Organization - e.g. School of Education, Student Ethics Office
5. Type of device - Windows PCs and Amazon Signage sticks are supported.
6. Who is the Marketing Director? - The marketing director is responsible for the Memo of Understanding. By submitting this request you are confirming the Marketing Director's agreement.
"First-name, Last-name agrees to the MOU."
6. Who is responsible for content updates? - Request training by emailing dsign@iu.edu.
- Name
- Email Address
7. IT Pro or Support Entity - Provide the name of an IT Pro or the entity which provides your workstation support.
8. Special Instructions - If needed, enter any extra instructions regarding sign setup.
Make sure to read the following MOU language before sending request.
The language of the MOU below must be included in your request.
Digital Signage electronic memo of understanding
- All Digital Signage hardware must be approved and installed with supervision by IU Capital Projects.
- There are no restrictions on internal university related advertising.
- External advertising is prohibited unless given prior approval by IU Brand leadership.
- Setup of each device includes automatic deployment of university-wide and campus specific campaign content.
- Client agrees to display campus-specific or university-wide campaign content limited to ten minutes (maximum) per hour.
- Client must agree to allow emergency messages/warnings to be displayed on their signs.
Agreeing to MOU terms includes the following support services: - Software Licensing procurement
- Software system administration
- User access
- Ongoing support and training for digital sign managers and IU IT Pros
Agreeing to MOU terms does not include the following:
• Design or programming templates for distribution
• Deployment of content for sign managers/publishers
• Support of physical hardware
To make the request, copy and paste the above info into an email, add the info we have requested and email to: dsign@iu.edu.
Additional notes: More info on required campaigns content here.
Signs or user accounts with more than a year of inactivity may be subject to removal from the system.